In the growing oil and gas industry, companies need to be able to act fast to keep up with competition. Software tools, such as an Enterprise Resource Planning (ERP) system, can help companies streamline operations and optimize their efficiency.
ERP is a management software system that helps large companies organize and prioritize activities among employees from across various departments (manufacturing, sales and accounting). It tracks business resources and the obligation associated with those resources and keeps all departments on track. An ERP allows for information to flow between all business functions and manages connections to outside stakeholders.
When manufacturers in the oil and gas sector require an ERP system, they often need it implemented within a month or two — not a year or two — to minimize disruption and maximize their competitive advantage.
While many large ERP systems can take years and millions of dollars to implement, including consulting and customization costs that does not need to be the case. Some of the savviest players in the North American oil and gas market, in fact, are implementing robust, full ERP systems customized to their enterprise in as little as a month for just tens of thousands of dollars per location.
Fast Growth, Fast ERP Implementation
AXON Energy Products is a new company that is rapidly growing, with a total growth of over 600 percent in the first two years, acquiring 14 companies in that time and 23 companies to date. Based in Houston, the oil and gas industry leader has expertise in drilling, downhole products, pressure systems, well intervention, as well as rig concept and design. AXON depends on a powerful yet flexible ERP system to help optimize the business processes of its acquisitions, while helping the newly acquired company integrate into AXON’s way of doing business.
“Once we acquire a company, we want to integrate it as quickly as possible into our process and culture,” says Chad Bowers, CIO of AXON Energy Products. “We can’t have companies running different, incompatible systems.”
Bowers has experience in how expensive and slow implementation can be with some of the larger ERP systems including: Setup, configuration, training and customization across many locations.
“My previous company’s implementation of a large ERP system took over five years, with costs exceeding $60 million after 10 years,” says Bowers. “There was no way AXON could go through a five-year implementation cycle at that level of cost and with all the disruptions to business.”
Instead Bowers and a core group of AXON senior managers reviewed their requirements for an ERP system including power, flexibility, implementation speed and total cost. They chose a fully integrated ERP system for complex and mixed-mode product manufacturers called Visibility.net from the Andover, Massachusetts-based developer Visibility Corp. As an enterprise class application designed from the ground up on Microsoft.NET architecture, it supports Oracle and Microsoft SQL Server databases and is one of a new breed of ERP products that have been designed as an Internet application.
“Visibility.net offers us full ERP functionality at less than one-sixth the cost of big, traditional ERP systems,” says Bowers, who has implemented their ERP system at more than 14 locations, for hundreds of users, for about $900,000
in the last three years. “Compared to larger ERP systems, it actually has a better manufacturing suite of software that allows us to stay on top of everything from work in process and inventory turns to forecasting and cash flow management.”
According to Bowers, AXON’s standard process for implementing the ERP system at a new location takes just four weeks from start to finish. This minimizes business disruption and allows managers to act on ERP data much faster
than they could with larger, slower to implement systems.
Even though the ERP software is powerful enough to give AXON the data analysis and reporting it needs to optimize its business processes across its 35 locations in North America, Europe and the Middle East, it is streamlined enough to avoid over-complexity. This expedites employee training and change management.
“There’s a lot of power in the ERP system, yet it’s intuitively structured, which minimizes training time,” Bowers says. “For instance, creating a work order takes only three screens and receiving a product just two screens.”
Bowers also appreciates the flexibility of his ERP system. In fact, Visibility continues to support AXON even though it has access to its own back end processes of the system.
“We can write our own custom applications to interface with our ERP system,” he says. “We’ve integrated our document management system with it and will soon integrate our engineering system with it as well.”
Since these ERP systems, like Visibility.net, are designed as a zero footprint client and a completely web-based application, oil and gas industry manufacturers have the option of running ERP implementations on premise or in the cloud. There is also the option of starting ERP implementations in the cloud and then switching over to on premise later when hardware and network infrastructure is in place and tested.
Del Williams is a technical writer based in Torrance, California.